This wiki is the primary repository for information created by After School practitioners. For current Agency of Education documents, visit the 21c state web page or contact Emanuel Betz for what you need.
Latest version of Filemaker is at: 21st CCLC Version 5_1.fmp12
Overview of Version 5.1 Updates
https://youtu.be/hKpY-K6R72A
Note: Filemaker Licenses work best using Filemaker Version 16, which was released last fall. If you do not have Version 16, you should, and can, as part of your license, so you have full functionality and updated security. Computers should show a blue color for your Filemaker Files, which indicates that Version 16 is being used.
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Area
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What
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5.1 Update Made
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New Roster
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Field Request made for daily roster that includes pickup information (bus and pickup information, homeroom teacher)
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Overall “plus” roster now on Main Menu
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New Report
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Specified Report for child care financial assistance (subsidy) collection that only lists youth for which funds are collected
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New Report At: Report/Attendance by Student/ Child Care Financial Assistance
New student field : yes/no for those collecting financial assistance (manager access only; FERPA applies)
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Roster Update
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Inactive checked programs or students took names off of drop down choice only
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Inactive checked students now take names off rosters as well
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Federal Report Update
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Report did not show “times per week.” Report did not count correctly in another section
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Updates made
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Program Report Enhancements
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Data enhancement in Program Reports
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Program Report with total days functional
Reports by program includes many more data points in one place
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Update Program Names/Type and Category
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Program Names( and/or type and category) are often changed after many attendance records have been generated, which leaves old records inaccurate
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Running Update button means all old attendance records will updated to the new name, and any changed categories or type. (see program full view or federal report section for button locations)
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Student List View
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Fields revised slightly
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Note: Student full view still has all fields
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Student detailed view
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Alternative entry pathway for federally required sensitive student fields
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View created for easier manual entry of sensitive data fields; go to related tables/ student detailed view
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Attendance Taking
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Make attendance taking most efficient
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Removed other places to take attendance so that users will take attendance where the fewest clicks occur. Attendance must be taken through Main menu
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General Security
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Make sure levels of security are best they can be
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Enhancements made to “user” access (User can do everything except view sensitive data including upgrading)
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General Maintenance
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Make interface more effective
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Tip bubbles updated to assist users
When using Version 16, fields include prompts to assist with entry
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to meet with state legislators and leaders to advance learning and policy around afterschool and expanded learning in Vermont. This is also a day to celebrate the important role that youth workers, afterschool providers, and program staff play in helping to build a strong foundation for the children and youth of Vermont. Come celebrate with us!
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