• If you are citizen of an European Union member nation, you may not use this service unless you are at least 16 years old.

  • Finally, you can manage your Google Docs, uploads, and email attachments (plus Dropbox and Slack files) in one convenient place. Claim a free account, and in less than 2 minutes, Dokkio (from the makers of PBworks) can automatically organize your content for you.


Filemaker 21c Database (redirected from Filemaker Pro)

Page history last edited by The wiki administrator 2 years, 6 months ago

Version 5.1  of the VT21c Database:


20 minute Webinar 5.1 Updates and Tips held on August 22, 2018

Agenda and Recording:  Filemaker Version 5.1 Updates and Tips for Webinar.docx

21c Filemaker Version 16 and database version 5.1 Best Uses, Tips, and Tricks .mp4


Version 5.1 database released June 19th, 2018 is at: 21st CCLC Version 5_1.zip

5.1 overview videohttps://youtu.be/hKpY-K6R72A

21c database 12 step self-help sitehttps://sites.google.com/view/vt21cfilemakerdatabase/1-overview

Training Site Step 5 How to Upgradehttps://sites.google.com/view/vt21cfilemakerdatabase/3-continue-here/5-getting-started



Overview of Version 5.1 Updates




Update Made

New Roster

Field Request made for daily roster that includes pickup information (bus and pickup information, homeroom teacher)

Overall “plus” roster now on Main Menu

New Report

Specified Report for child care financial assistance (subsidy) collection that only lists youth for which funds are collected

New Report At: Report/Attendance by Student/ Child Care Financial Assistance


New student field : yes/no for those collecting financial assistance (manager access only; FERPA applies)

Roster Update

Inactive checked programs or students took names off of drop down choice only

Inactive checked students now take names off rosters as well

Federal Report Update

Report did not show “times per week.” Report did not count correctly in another section

Updates made

Program Report Enhancements

Data enhancement in Program Reports

Program Report with total days functional


Reports by program includes many more data points in one place

Update Program Names/Type and Category

Program Names( and/or type and category) are often changed after many attendance records have been generated, which leaves old records inaccurate

Running Update button means all old attendance records will updated to the new name, and any changed categories or type. (see program full view or federal report section for button locations)

Student List View

Fields revised slightly

Note: Student full view still has all fields

Student detailed view

Alternative entry pathway for federally required sensitive student fields

View created for easier manual entry of sensitive data fields; go to related tables/ student detailed view

Attendance Taking

Make attendance taking most efficient

Removed other places to take attendance so that users will take attendance where the fewest clicks occur. Attendance must be taken through Main menu

General Security

Make sure levels of security are best they can be

Enhancements made to “user” access (User can do everything except view sensitive data including upgrading)

General Maintenance

Make interface more effective

Tip bubbles updated to assist users

When using Version 16, fields include prompts to assist with entry




VTAOE has purchased Version 16 Filemaker licenses for sites.  Files colored blue are using Version 16.  Upgrade today if needed.


Here are supporting documents and resources to go with the web site when you self-train on line:


21stCCLC Data Usage Guidelines.docm- Understanding your rights and responsibilities using data.








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