Version 5.1 of the VT21c Database:
Version 5.1 database released June 19th, 2018 is at: 21st CCLC Version 5_1.fmp12
5.1 overview video: https://youtu.be/hKpY-K6R72A
21c database 12 step self-help site: https://sites.google.com/view/vt21cfilemakerdatabase/1-overview
Training Site Step 5 How to Upgrade: https://sites.google.com/view/vt21cfilemakerdatabase/3-continue-here/5-getting-started
Overview of Version 5.1 Updates
Area
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What
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Update Made
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New Roster
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Field Request made for daily roster that includes pickup information (bus and pickup information, homeroom teacher)
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Overall “plus” roster now on Main Menu
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New Report
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Specified Report for child care financial assistance (subsidy) collection that only lists youth for which funds are collected
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New Report At: Report/Attendance by Student/ Child Care Financial Assistance
New student field : yes/no for those collecting financial assistance (manager access only; FERPA applies)
|
Roster Update
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Inactive checked programs or students took names off of drop down choice only
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Inactive checked students now take names off rosters as well
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Federal Report Update
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Report did not show “times per week.” Report did not count correctly in another section
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Updates made
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Program Report Enhancements
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Data enhancement in Program Reports
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Program Report with total days functional
Reports by program includes many more data points in one place
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Update Program Names/Type and Category
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Program Names( and/or type and category) are often changed after many attendance records have been generated, which leaves old records inaccurate
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Running Update button means all old attendance records will updated to the new name, and any changed categories or type. (see program full view or federal report section for button locations)
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Student List View
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Fields revised slightly
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Note: Student full view still has all fields
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Student detailed view
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Alternative entry pathway for federally required sensitive student fields
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View created for easier manual entry of sensitive data fields; go to related tables/ student detailed view
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Attendance Taking
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Make attendance taking most efficient
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Removed other places to take attendance so that users will take attendance where the fewest clicks occur. Attendance must be taken through Main menu
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General Security
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Make sure levels of security are best they can be
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Enhancements made to “user” access (User can do everything except view sensitive data including upgrading)
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General Maintenance
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Make interface more effective
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Tip bubbles updated to assist users
When using Version 16, fields include prompts to assist with entry
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VTAOE has purchased Version 16 Filemaker licenses for sites. Files colored blue are using Version 16. Upgrade today if needed.
Here are supporting documents and resources to go with the web site when you self-train on line:
21stCCLC Data Usage Guidelines.docm- Understanding your rights and responsibilities using data.
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